Privacy Policy

Privacy Policy

Last Updated: 21/11/2025

This Privacy Policy explains how TheTheoryOfHope.com (“we,” “us,” or “our”) collects, uses, stores, and protects your personal data when you subscribe to our mailing list or engage with our website. We comply with the UK GDPR, Data Protection Act 2018, and all relevant UK privacy regulations.

By subscribing to our newsletter or providing your information through promotions, you agree to the terms outlined in this policy.

 

1. Who We Are

TheTheoryOfHope.com
Website: https://www.thetheoryofhope.com
Contact Email: author@thetheoryofhope.com
Data Controller: [ChapterOne Press Ltd. / The Theory of Hope]
Location: United Kingdom

As the Data Controller, we determine how your personal data is processed and safeguarded.

 

2. What Data We Collect

  • Email address

  • First name (optional)

  • Signup source metadata

  • IP address (automatically collected through forms by third party)

We do not collect sensitive personal data.

 

3. How We Collect Your Data

a. Direct Sign-Up – When you subscribe on our website through embedded forms.

b. Promotional Partners – We may also receive your data from trusted promotional partners, including:

  • BookSweeps (booksweeps.com)

  • StoryOrigin (storyoriginapp.com)

  • BookFunnel (bookfunnel.com)

  • Other similar book promotion platforms

Each partner has its own privacy policy.


c. Email Delivery Platform

We use Kit (formerly ConvertKit) to securely store subscriber data.


4. Purpose of Processing

We use your data to:

  •   a. Send newsletters

  •   b. Provide book updates

  •   c. Share promotions and giveaways

  •   d. Deliver exclusive content

  •   e. Send announcements related to The Sentience series and The Theory of Hope

We do not sell or share your data for marketing purposes outside the scope of this policy.


5. Legal Basis for Processing

Under UK GDPR, we rely on:

  a. Consent – You have given clear permission to receive communication from us.

  b. Legitimate Interests – To maintain subscriber records and send content you expect to receive.


6. How We Store and Protect Your Data

Your data is stored securely within Kit (ConvertKit), which:

  •   a. Encrypts data

  •   b. Uses secure server

  •   c. Operates under GDPR-compliant agreements

We do not store or process emails outside of Kit except for verification purposes.


7. Data Sharing

We only share your data in the following cases:

  •   a. With Kit for delivering email communication

  •   b. With promotional partners only if you originally subscribed through their platform

We do not share data with unrelated third parties.


8. Data Retention

We keep your email address for as long as you remain subscribed.
If you unsubscribe, your data is immediately removed from our active list and permanently deleted within a reasonable timeframe. 


9. Your Rights Under UK GDPR

You have the right to access your data, request corrections, request deletion, restrict or object to processing, receive a copy of your data (portability) , withdraw consent at any time, and exercise these rights, contact us at author@thetheoryofhope.com.


10. Unsubscribing

Every email includes an unsubscribe link. You can opt out at any time.


11. Cookies and Analytics

Our website may use cookies or analytics tools to improve your browsing experience. These may collect device data, on-site activity, traffic statistics and other activities connected via third-parties. You may disable cookies via your browser settings.


12. International Transfers

As Kit (ConvertKit) operates internationally, your data may be transferred outside the UK under GDPR-compliant safeguards, including:

  •   a. Standard Contractual Clauses

  •   b. Secure encryption

  •   c. Data protection agreements


  • 13. Children’s Privacy

We do not knowingly collect data from individuals under 16. If you believe this has occurred, contact us immediately and we will do our best to remove the data immediately.


14. Changes to This Policy

We may update this Privacy Policy from time to time. The “Last Updated” date indicates the most recent revision.


15. Contact Us

For questions or to exercise your data rights:

Email: author@thetheoryofhope.com
Website: https://www.thetheoryofhope.com
Location: United Kingdom